Check Printing

Overview

LAMS manages check printing for vendor payments, producer commission checks, and refunds. The system tracks check numbers, print status, and cleared status for bank reconciliation.

Printing a Batch of Checks

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Check printing screen showing a list of pending payments with checkboxes, the check number range at the top, and a Print Checks button

Check printing screen showing a list of pending payments with checkboxes, the check number range at the top, and a Print Checks button

1. Navigate to Bookkeeping > Check Printing.
2. Review the list of pending payments that are ready for checks.
3. Select the payments to include in this print run.
4. Verify the starting check number matches your check stock.
5. Click Print Checks.
6. The system generates the checks and marks them as Printed.

Tip

Always do a test print on plain paper before loading check stock to verify alignment. Misaligned prints waste check stock and require voiding.

Check Status

Status	What it means
Pending	Payment approved but check not yet printed
Printed	Check has been printed and is ready for mailing
Cleared	Check has been cashed or deposited — confirmed in bank reconciliation
Voided	Check was cancelled — the payment must be reissued if still owed

Voiding a Check

If a check needs to be cancelled (lost in mail, wrong amount, wrong payee):

1. Open the check from the Check Register.
2. Click Void Check.
3. Enter the reason for voiding.
4. Click Confirm.

Voiding a check reverses the journal entry automatically. If the payment still needs to go out, create a new payment and print a new check.

Correcting Check Numbers

If check numbers were misassigned due to a printer jam or stock misalignment:

1. Navigate to the check register.
2. Select the affected checks.
3. Click Modify Check Numbers.
4. Enter the correct check numbers.
5. Save.